Locked versions
Original, current and a working draft. An approved version does not change, and the original stays forever as a reference point.
asMade · Budget management and control
A budget you can trust: locked versions, commitments and actual cost
Approve a version and it is locked, change the budget only through a documented change, draw from contingency, commit to suppliers and record actual cost. The system calculates exposure and balance without double counting, and keeps a full history of every action.
30 daystrial, no credit card
3 layersbudget, commitment, actual
5 types ofdocumented budget changes
6 permissionschecked on the server
How it works
From opening a budget to a new version, without losing the trail
The workflow is made of documented stages, and each stage requires its own permission.
Build and approve
Open a budget, build chapters and items with quantity and price, and approve the first version. It is locked, becomes both original and current, and the status moves to active.
Commit and record
Define a contingency, commit to a supplier or contractor, and record actual cost linked to the commitment. Exposure and balance update immediately.
Change with a documented change
Propose a change, approve it, apply it to a working draft and approve a new version. The previous version is kept as it was.
What is inside
Everything budget control needs, in one place
From the initial estimate to the actual cost.
Budget changes
Addition, reduction, transfer between items, value engineering and withdrawal from contingency, with a reason, approval and application. Up to 200 rows per change.
Contingencies
A fixed amount or a percentage of a scope, with increase, decrease and release movements, and withdrawal to an item only through a documented change.
Commitments
A purchase order, subcontract, supply, service or framework agreement against budget items, with draft, approval, closing, cancelling and changing a commitment.
Actual cost
An invoice, partial bill, direct cost, payroll, credit, accrual or defect repair, with a duplicate check and a reversal instead of editing.
A full history
Who did what and when, with before and after values. Items, commitments and changes are not deleted, only removed from the draft, cancelled or reversed.
Exposure, balance and overrun
The expected cost of every item, without counting it twice
A commitment of 100 and an invoice of 60 against it is an exposure of 100, not 160. Balance is budget minus exposure.
- When the linked actual exceeds the commitment, the overrun is a real cost and the exposure grows with it.
- An item whose exposure passes its budget gets an overrun tag and a negative balance.
- An overrun neither blocks nor changes the budget. To raise the budget you make a budget change.
Control and permissions
Whoever records does not necessarily approve
Separating editing, recording and approval lets you divide roles in the team, and every action is checked on the server, not just by hiding a button.
ViewEdit budgetCommitmentsActual costApprovalManagement
- By default: the system manager and the project manager get everything, and those assigned to the project get view only.
- An explicitly set permission overrides the default, for each of the six separately.
- Closing a budget prevents writing, and a locked version cannot be edited.
Trial and subscription
30 trial days with no credit card, then a subscription per project
The trial applies to the company's first budget, once per company, and you work with all capabilities.
Free trial
Starts the moment the company's first budget opens, with a subscription badge in the screen header.
A monthly subscription per project
From one to 12 months, with no automatic billing. The price is shown before VAT on the purchase page.
When it expires
All the data stays view-only, and you can renew at any time.
Questions and answers
Frequently asked questions about budget management and control
What is budget management and control?
The place where the project budget lives: an initial estimate, approved versions, budget changes, contingency, commitments to suppliers and contractors and actual cost, with all amounts in shekels and before VAT. One budget per project, built of chapters and items, with permissions and a full history.
What is the difference between original, current and draft?
The original version is the first one approved and never changes, and it is the reference point. The current one is the last approved and is the budget in force today. A working draft is a version open for editing that does not affect the current budget until you approve it. An approved version is locked, and there can be only one draft at a time.
How do I change an approved budget without losing history?
With a documented budget change: propose (BC-001 onwards), approve and apply to the working draft, then approve a new version. There are five types: addition, reduction, transfer between items, value engineering and withdrawal from contingency. A change that was applied is cancelled with an offsetting change, and the history shows both.
How does contingency work?
You define a contingency as a fixed amount or a percentage of a chosen scope (the whole budget or a chapter), and the percentage is calculated once, at creation. You draw from it to an item only through a documented budget change, and the balance updates on every movement: increase, decrease, release or withdrawal. A withdrawal pending in the draft is shown separately.
What is the difference between a commitment and actual cost?
A commitment is an agreement with a supplier or contractor against budget items (C-0001 onwards): a purchase order, a subcontract, supply, a service and more. It is a financial exposure, not an additional budget. Actual cost (A-0001 onwards) is cost that was recorded: an invoice, a partial bill, a direct cost, a credit and more, and it can be linked to a commitment. An approved entry is not edited or deleted, and a correction is a reversal.
How are exposure, balance and overrun calculated?
Exposure is the expected cost without counting twice: for each commitment, the larger of its amount and the actual cost linked to it, plus actual cost that is not linked. Balance is budget minus exposure. If you signed a commitment of 100 and received an invoice of 60 against it, the exposure is 100 and the balance is calculated from it. An item whose exposure exceeds its budget is flagged as an overrun, and the overrun does not block: you can keep committing and recording.
Who may do what?
Six permissions per project: view, edit budget, commitments, actual cost, approval and management. Every action is checked on the server. By default the system manager and the project manager get everything, and others assigned to the project get view only. Separating editing, recording and approval lets you divide roles, for example whoever records invoices does not necessarily approve them.
What about the trial and the subscription?
The company's first budget includes a 30-day trial, with no credit card, once per company, and you work with all capabilities. After that a monthly subscription per project, from one to 12 months. When the subscription expires all the data remains view-only. Purchasing is allowed to whoever has the management permission on the budget.
Want to know more?
One budget the whole team sees, and every change to it documented
Open an account, open a budget for a project and build chapters and items. A 30-day trial with no credit card.